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K-12 SWP Overview & Regional Plan

The K-12 Strong Workforce Program has three components:

  • Allocates $150M per year to a competitive grants program for which local educational agencies serving grades 7-12 are eligible to apply. Grants are used to create, support, and/or expand high-quality career technical education programs.
  • Funds K-12 Workforce Pathway Coordinators, one per community college district, hosted at LEAs, and one K-14 Regional Technical Assistance Provider to be hosted at a college.
  • Integrates K-12 LEAs into the planning process used by the Regional Consortia to produce and annually update a regional workforce development plan that guides the investments of Strong Workforce Program funds.
Regional Plan
Labor Market Data

Pathway Coordinators

Strengthening CTE pathways between K12s and Community Colleges
Meet the PCs
Connect
Budget Modifications
Fiscal Reporting
FROG Report
Invoicing
k12tracking.baccc.net

K12 R8 Request for Application

Match Guidelines - CTEIG vs. K12 SWP

2021 Match Guidelines

Encumbrance Guidance

K12 SWP FAQ

Announcements & News

Upcoming K-12 SWP Meetings

2025-2026

K12 SWP
Round 8

Applications must be received in NOVA by 5:00 pm on Friday, October 10, 2025

Round 8 RFA (Updated 8/18/25)

Chancellor’s Office Resources

K-12 SWP Legislation (June 2020)

This spreadsheet confirms the funds to be awarded for each successful application. The expenditure period for these grants begins January 1, 2026 and concludes June 30, 2028. 

  • August 18, 2025 K12 SWP Application Released/NOVA Platform opens
  • August 27, 2025 Round 8 Bidders’ Conference 1:30-2:45pm. 
  • September 12, 2025 Deadline for questions
  • October 10, 2025 K12 SWP Applications due in NOVA system (by 5:00 pm)
  • November 1, 2025 Selection Committees begin reviewing applications
  • November 17, 2025 Selection Committees review period concludes
  • December 15, 2025 BACCC releases final intent to award memo
  • January 1, 2026 K12 SWP Round 8 project term commences -Regional Consortia initiates subcontract process
  • June 30, 2028 K12 SWP Round 8 project term ends

  • Jan 30 W9 and New Vendor Information Forms due for first time grantees

  • Jan 30 (or sooner) Revised NOVA plan submission deadline

  • Feb 20 BACCC review of revised plans

  • March 1 Contracts sent to LEAs

  • March 15 Advance payment (70% of grant award) will be issued after fully executed contract is provided to LEA

2024-2025

K12 SWP
Round 7

Applications must be received in NOVA by 5:00 pm on Friday, October 11, 2024

Round 7 RFA (Updated 8/19/24)

Chancellor’s Office Resources

K-12 SWP Legislation (June 2020)

The Chancellor’s Office Intent to Award memo lists each successful application. The expenditure period for these grants begins January 1, 2025 and concludes June 30, 2027.

  • August 25, 2024 K12 SWP Application Released/NOVA Platform opens
  • August 31, 2024 Release of Round 7 Bidders’ Conference (Pre-recorded Webinar). An announcement will be shared to sign up once released.
  • September 5, 2024 Release of NOVA Platform Applicant Training Video
  • October 11, 2024 K12 SWP Applications due in NOVA system (by 5:00 pm)
  • November 1, 2024 Selection Committees begin reviewing applications
  • November 17, 2024 Selection Committees review period concludes
  • December 15, 2024 BACCC releases final intent to award memo
  • January 1, 2025 K12 SWP Round 7 project term commences -Regional Consortia initiates subcontract process
  • June 30, 2027 K12 SWP Round 7 project term ends

  • Jan 30 W9 and New Vendor Information Forms due for first time grantees

  • Jan 30 (or sooner) Revised NOVA plan submission deadline

  • Feb 20 BACCC review of revised plans

  • March 1 Contracts sent to LEAs

  • March 15 Advance payment (70% of grant award) will be issued after fully executed contract is provided to LEA

2023-2024

K12 SWP
Round 6

Applications must be received in NOVA by 5:00 pm on Friday, October 6, 2023

Round 6 RFA (Updated 8/25/23)

Chancellor’s Office Resources

K-12 SWP Legislation (June 2020)

This spreadsheet confirms the funds to be awarded for each successful application. The expenditure period for these grants begins January 1, 2024 and concludes June 30, 2026.

  • August 25, 2023 K12 SWP Application Released/NOVA Platform opens
  • August 31, 2023 Release of Round 6 Bidders’ Conference (Pre-recorded Webinar). An announcement will be shared to sign up once released.
  • September 5, 2023 Release of NOVA Platform Applicant Training Video
  • October 6, 2023 K12 SWP Applications due in NOVA system (by 5:00 pm)
  • November 1, 2023 Selection Committees begin reviewing applications
  • November 17, 2023 Selection Committees review period concludes
  • December 15, 2023 BACCC releases final intent to award memo
  • January 1, 2024 K12 SWP Round 6 project term commences -Regional Consortia initiates subcontract process
  • June 30, 2026 K12 SWP Round 6 project term ends

  • Jan 15 W9 and New Vendor Information Forms due for first time grantees

  • Jan 30 (or sooner) Revised NOVA plan submission deadline

  • Feb 20 BACCC review of revised plans

  • March 1 Contracts sent to LEAs

  • March 15 Advance payment (70% of grant award) will be issued after fully executed contract is provided to LEA

2022-2023

K12 SWP
Round 5

Applications must be received in NOVA by 5:00 pm on Friday, October 14, 2022

Round 5 RFA (Updated 8/22)

Chancellor’s Office Resources

K-12 SWP Legislation (June 2020)

This Memo from the Chancellor’s Office confirms the funds awarded for each successful application. The expenditure period for these grants begins January 1, 2023 and concludes June 30, 2025.

See K12 SWP R5 Contracting Process for details 

  1. Provide BACCC with information and documents necessary for the contract

    1. Complete contact information spreadsheet

    2. Submit W-9 and New Vendor Form, if applicable

  2. Update proposal to accommodate reductions in funding

    1. Adjust objectives, workplan, outcomes

    2. Reduce budget and match

    3. Complete budget narrative

    4. Confirm indirect

    5. Submit change form

    6. Email BACCC when plan is complete

  3. BACCC reviews plan and contracts with Grantee

    1. BACCC reviews revisions and verifies match and indirect

    2. BACCC provides contract for Grantee to sign

    3. Grantee returns signed contract

    4. BACCC provides completed contract, blanket purchase order, and advance payment

  4. Enter into MOU with CalPASS-Plus

  • Aug 26 – Oct 14 K12 SWP Online Application submission window in NOVA

  • Sept 21 Questions Submission Deadline to K12SWP@cccco.edu

  • Oct 14 K12 SWP Applications due in NOVA system

  • Oct 17 – Nov 19 K12 Selection Committee reviews applications and submit nominations of proposed grantees

  •  

  • Nov 23 K12 SWP preliminary awards announced

  • Dec 10 Appeals due to SWP Regional Consortium

  • Jan 1, 2023 K12 SWP project term begins

  • Jan 9 SWP Regional Consortia communicate intent to award funds to LEAs and initiate subcontract process

  • Jan 15 W9 and New Vendor Information Forms due for first time grantees

  • Jan 30 (or sooner) Revised NOVA plan submission deadline

  • Feb 20 BACCC review of revised plans

  • March 1 Contracts sent to LEAs

  • March 15 Advance payment (70% of grant award) will be issued after fully executed contract is provided to LEA

2021-2022

K12 SWP
Round 4

Applications must be received in NOVA by 5:00 pm on Friday, October 15, 2020

Round 4 RFA (Updated 8/21)

K-12 SWP Legislation (June 2020)

This spreadsheet confirms the funds to be awarded for each successful application. The expenditure period for these grants begins January 1, 2022 and concludes June 30, 2024.

See K12 SWP R4 Contracting Process for details 

  1. Provide BACCC with information and documents necessary for the contract

    1. Complete contact information spreadsheet

    2. Submit W-9 and New Vendor Form, if applicable

  2. Update proposal to accommodate reductions in funding

    1. Adjust objectives, workplan, outcomes

    2. Reduce budget and match

    3. Complete budget narrative

    4. Confirm indirect

    5. Submit change form

    6. Email BACCC when plan is complete

  3. BACCC reviews plan and contracts with Grantee

    1. BACCC reviews revisions and verifies match and indirect

    2. BACCC provides contract for Grantee to sign

    3. Grantee returns signed contract

    4. BACCC provides completed contract, blanket purchase order, and advance payment

  4. Enter into MOU with CalPASS-Plus

  • Aug 16 – Oct 15 K12 SWP Online Application submission window in NOVA

  • Aug 24 Bidders’ Conference Webinar

  • Sept 2021 Regional Engagement Information Sessions Dates:

    • Silicon Valley – F, 09/10/21

    • Santa Cruz / MB – M, 09/13/21

    • SF / Peninsula – W, 09/15/21

    • North Bay – M, 09/20/21

    • East Bay – F, 09/24/21

  • Sept 1 NOVA platform applicant training

  • Sept 17 Questions Submission Deadline to K12SWP@cccco.edu

  • Oct 15 K12 SWP Applications due in NOVA system

  • Oct 18 – Nov 19K12 Selection Committee reviews applications and submit nominations of proposed grantees

  • Nov 23 K12 SWP preliminary awards announced

  • Dec 10 Appeals due to SWP Regional Consortium

  • Dec 24 SWP Regional Consortia communicate intent to award funds to LEAs and initiate subcontract process

  • Jan 1, 2022 K12 SWP project term begins

  • Jan 15 W9 and New Vendor Information Forms due for first time grantees

  • Jan 30 (or sooner) Revised NOVA plan submission deadline

  • Feb 20 BACCC review of revised plans

  • March 1 Contracts sent to LEAs

  • March 15 Advance payment (70% of grant award) will be issued after fully executed contract is provided to LEA

2020-2021

K12 SWP
Round 3

Application Deadline  

Closed 12/18/19 5pm

Round 3 RFA

K-12 SWP Legislation (as of June 2020)

This spreadsheet confirms the funds to be awarded for each successful application. The expenditure period for these grants begins January 1, 2021 and concludes June 30, 2023.

See K12 SWP R3 Contracting Process for details

  1. Provide BACCC with information and documents necessary for the contract

    1. Complete contact information spreadsheet

    2. Submit W-9 and New Vendor Form, if applicable

  2. Update proposal to accommodate reductions in funding

    1. Adjust objectives, workplan, outcomes

    2. Reduce budget and match

    3. Complete budget narrative

    4. Confirm indirect

    5. Submit change form

    6. Email BACCC when plan is complete

  3. BACCC reviews plan and contracts with Grantee

    1. BACCC reviews revisions and verifies match and indirect

    2. BACCC provides contract for Grantee to sign

    3. Grantee returns signed contract

    4. BACCC provides completed contract, blanket purchase order, and advance payment

  4. Enter into MOU with CalPASS-Plus

 
  1.  

  • Aug 27 – Oct 16 K12 SWP Online Application submission window in NOVA

  • Sept 2 Bidders’ Conference Webinar

  • Sept 2020 Regional Engagement Information Sessions

  • Sept 18 NOVA platform applicant training

  • Sept 30 Questions Submission Deadline to K12SWP@cccco.edu

  • Oct 16 K12 SWP Applications due in NOVA system

  • Oct 19 – Nov 20 K12 Selection Committees review applications and submit nominations of proposed grantees (Selection Committee Membership List)

  • Nov 25 K12 SWP preliminary awards announced

  • Dec 18 Appeals due to SWP Regional Consortium

  • Jan 15 SWP Regional Consortia communicate intent to award funds to LEAs and initiate subcontract process

Timeline

  • Feb 1st W9 and New Vendor Information Forms due for first time grantees

  • Feb 15th (or sooner) Revised NOVA plan submission deadline

  • March 1st BACCC review of revised plans

  • March 5th Contracts sent to LEAs

  • April 1st Advance payment (70% of grant award) will be issued after fully executed contract is provided to LEA

K12 SWP Resources

K12 Spotlights

Fiscal Reporting General Information

NOVA Fiscal Reporting Details

K12 CCCCO Grantees Archive

Bay Region SWP Contacts List

Chancellor's Office Links

K12 Strong Workforce Homepage

K12 Pathway Coordinator Directory